Retail, hospitality & leisure
Data backup for bakeries and artisanal food producers
Mindtime backs up your production PC, order database, laptops and Microsoft 365 or Google Workspace, so recipes, HACCP records and orders are kept as immutable copies in its own data centres in the Netherlands and Germany.
In Dutch, German or English.
- NL · DEStored only in our own Tier III data centres in the Netherlands and Germany
- ImmutableObject Lock storage plus an air-gapped copy; every backup job is checked
- ISO 27001 · NEN 7510Audited security, with a data processing agreement in every contract
- NL · DE · ENSupport from people, no offshore call centres or chatbots
In short
Bakeries and artisanal food producers need a backup because recipes, HACCP records, allergen information and order lists drive daily production, and the NVWA expects food safety records and allergen information to be available. Mindtime keeps immutable, checked copies of servers, databases, laptops and mailboxes in its own Dutch and German data centres.
What's at stake
The data bakers and artisanal food companies can't afford to lose
Recipes and product specifications
Recipes, ingredient specifications and label data are your craft in written form. Allergen statements on labels and in the shop depend on them being correct.
HACCP and hygiene records
Temperature logs, cleaning schedules and corrective actions show that you work according to your food safety plan. An inspector asks to see them, not to hear about them.
Standing orders and production lists
Shops, wholesale customers and caterers order every day. The order system turns those orders into production lists and delivery notes before dawn; without it, the ovens wait.
Rules and obligations
What the rules ask of bakers and artisanal food companies
Summarised from the sources listed at the bottom of this page. This is general information, not legal advice.
A HACCP-based plan, with records
Every business that produces, processes or sells food must work with a food safety plan based on HACCP, or with an approved hygiene code from its trade association. HACCP's seventh principle asks you to record how you comply, including the results of your checks, and the NVWA inspects whether you follow the plan. [1]
The bakery hygiene code
The NVWA lists the 'Hygiënecode voor de brood- en banketbakkerij' among the approved codes for craft businesses, so a bakery can work with that code instead of writing its own food safety plan. [2]
Allergen information in writing
For unpackaged food, you must inform customers about 14 allergens. Even if you tell customers verbally, the information must be available in writing or electronically for staff and NVWA inspectors. [3]
NIS2: wholesale and industrial producers only
NIS2 Annex II covers food businesses engaged in wholesale distribution and industrial production and processing; retail and food service are excluded. In the Netherlands the Cyberbeveiligingswet, in force since 15 August 2026, applies to such producers from medium size (50 employees, or turnover and balance sheet above €10 million), with the NVWA as supervisor. [4]
Seven years for till and order data
The Belastingdienst's till guidance asks for transaction data to be kept for seven years in full detail and stored off-site because of possible calamities. Order and invoice data are part of the same seven-year administration. [8]
When it goes wrong
No production list at three in the morning
Illustrative example: at three in the morning, a craft bakery with two shops and a handful of wholesale customers finds that the PC running its order and production software will not start. Nobody can print the production list or the delivery notes. Because the bakery uses Mindtime Disaster Recovery, the team switches to the standby copy and prints the lists from there while the hardware is repaired. A bakery without standby infrastructure restores the backup to new hardware instead, which takes longer but brings back the orders, recipes and HACCP files intact.
How Mindtime protects it
Backup for bakers and artisanal food companies, workload by workload
- Database backupOrder and production databases, such as SQL Server, MySQL or PostgreSQL, are backed up in a consistent state.
- Laptop and endpoint backupThe office PC, the production PC and the laptops with recipes and HACCP files get an off-site copy.
- Microsoft 365 backupOrder mail from wholesale customers and supplier specifications in OneDrive or SharePoint get an independent copy.
- Disaster RecoveryFor bakeries that start production at night, standby infrastructure keeps orders and production lists available when the main system fails.
- NIS2 ComplianceIndustrial and wholesale food producers of medium size or larger fall under the Cyberbeveiligingswet, and Mindtime helps meet its backup part.
The software you use, and what we protect around it
| Compad Bakkerij Software | Compad combines orders from tills, webshops and standing orders into production lists and delivery notes, with an SQL database edition for larger bakeries. If it runs on a PC or server in your bakery, Mindtime backs up that machine and the database on it. |
|---|---|
| Exact Online and SnelStart | Accounting packages often linked to bakery software run as SaaS. Check the supplier's export and retention terms; Mindtime protects the mail, files and laptops around them. |
| HACCP logs and allergen sheets | Whether you keep them in Excel, Word or a scanned folder, files on a laptop, in OneDrive or on a NAS are covered by Mindtime's endpoint, Microsoft 365 and NAS backups. |
| Webshop and pre-order systems | For hosted webshops, check the platform's export options. If your shop runs on your own Linux server, Mindtime backs up that server and its database. |
Before you switch
What bakers and artisanal food companies ask us first
Our bakery software supplier takes care of it.
Ask them exactly what they back up, where, and how quickly you get it back, and check the export and retention terms. If the software runs on your own PC or server, the supplier often does not hold a copy at all. Mindtime backs up that machine, with an immutable copy that ransomware cannot change.
How much effort is it for a busy bakery?
Very little once it is running. Every backup job is checked and monitored around the clock, so you hear from us when something needs attention. A free 15-minute demo shows what is involved, and support is in Dutch, German or English.
Do our recipes leave the country?
They stay in the Netherlands or Germany, in Mindtime's own Tier III data centres. Transfers are encrypted with AES-256, admin actions need MFA, and a data processing agreement is part of every contract.
FAQ
Questions about backup for bakers and artisanal food companies
Which records will the NVWA want to see?
Your HACCP-based food safety plan, or the hygiene code you follow, and records showing that you apply it, such as the results of your checks. For unpackaged products, allergen information must be available in writing or electronically. If those records are digital, a backup makes sure an inspection never coincides with a dead laptop.
Does NIS2 apply to my bakery?
A craft bakery selling in its own shops is retail, which NIS2 excludes from the food sector. A bakery that produces industrially or supplies wholesale can fall under the Cyberbeveiligingswet once it reaches medium size: 50 employees, or turnover and balance sheet above €10 million. Use the NVWA's guidance to check, and register via the NCSC if you are in scope.
How do we protect recipes against accidental deletion?
Keep recipes in a shared location, such as SharePoint, OneDrive or a server, rather than on one person's desktop, and back that location up. Mindtime's backups are immutable for their retention period, so a deleted or overwritten recipe can be restored from an earlier version. Admin actions require MFA, which stops anyone from quietly removing backups.
What is the difference between backup and disaster recovery for a bakery?
A backup gives you your data back after a failure, onto repaired or new hardware. Disaster recovery adds standby infrastructure, so your order and production systems can run elsewhere while the original is fixed. Mindtime's first test failover typically takes place within 10 days of starting, followed by quarterly DR tests.
See it with your own data
Book a 15-minute demo
We show you a backup and a restore, and answer your questions in Dutch, German or English. No offshore call centres, no chatbots.