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Google Workspace backup

Google Workspace backup, hosted in the EU

Google secures the platform. Your data is your responsibility. Mindtime keeps an independent, immutable copy of Gmail, Drive, Calendar and Contacts in Dutch and German data centres.

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Mindtime Google Workspace backup works with

  • Gmail
  • Google Calendar
  • Google Drive
  • Google Workspace
  • Google Meet

In short

What is Google Workspace backup?

Google Workspace backup is an independent copy of your mail, files, calendars and contacts, kept outside Google. Google keeps the service running; getting back deleted or encrypted data is up to you. Mindtime backs it up automatically to immutable storage in the Netherlands and Germany.

What we back up
Gmail, Google Drive, Calendar and Contacts
Where it is stored
Mindtime-owned infrastructure in the Netherlands and Germany, no hyperscalers
Storage
Unlimited, included
How you restore
A single email, a folder or larger sets of data

The risk

Native retention isn't a backup

Google Workspace follows a shared responsibility model. Its own retention features weren't designed for ransomware or for mistakes you notice too late.

  1. Shared

    Your data, your job

    Google secures the platform and infrastructure. Protecting your data against deletion, ransomware and compliance gaps is up to you.

  2. Deleted

    Not always recoverable

    Data that is deleted, overwritten or encrypted isn't always recoverable with Google's native tools.

  3. GDPR

    Residency matters

    Data residency and GDPR risks are real for EU organisations. Your backup copy should be in the EU, under EU law.

What's covered

Everything in your domain

One backup for mail, files and the work in between.

  • Mail

    Gmail

    • Every user's mailbox

  • Files

    Google Drive

    • Every user's Drive

  • Schedules

    Calendar

    • Calendars and events

  • People

    Contacts

    • Contacts

Plan and pricing

Mindtime Google Workspace backup

  • One simple planFlat per-user price
  • Long-term price lockYour price stays fixed for the licence period
  • All inclusiveNo add-ons
Enterprise pricing MSP pricing Contact sales

Features

Best value

Mindtime Google Workspace

€3.50

Per user per month, billed annually

€360.00 per year for 10 users

Start a 7-day free trial

Everything you need to secure your Google Workspace. More than 250 users? Contact sales.

Others

€€€

  • Unclear pricing
  • Hidden charges
  • Weak and incomplete security
Unlimited storage, all inclusive
Unlimited storage, all inclusiveIncluded with Mindtime
Usually included
Backup for Gmail, Drive, Calendar and Contacts
Backup for Gmail, Drive, Calendar and ContactsIncluded with Mindtime
Usually included
Granular and flexible recovery
Granular and flexible recoveryIncluded with Mindtime
Usually included
Backup locations in the Netherlands and Germany
Backup locations in the Netherlands and GermanyIncluded with Mindtime
Not included
Fully owned backup infrastructure, no hyperscalers
Fully owned backup infrastructure, no hyperscalersIncluded with Mindtime
Not included
Full GDPR compliance
Full GDPR complianceIncluded with Mindtime
Not included
Fast backups, no throttling
Fast backups, no throttlingIncluded with Mindtime
Not included
Local support in Dutch, German and English
Local support in Dutch, German and EnglishIncluded with Mindtime
Not included
Scalable and cost-effective, no hidden fees
Scalable and cost-effective, no hidden feesIncluded with Mindtime
Not included

The difference

Native tools vs. an independent backup

Native tools are a good first copy. An independent backup is the one you can still reach when the first copy is gone.

Native tools vs. an independent backup
CapabilityGoogle Workspace nativeMindtime backup
Where the copy livesInside the same Google environmentSeparate, on Mindtime-owned infrastructure in NL and DE
JurisdictionUS companyEU law only
Changes by adminsRetention can be changedImmutable: backups can't be changed or deleted
RestoreDepends on native trash and retention settingsA single email, a folder or larger sets of data

How it works

Up and running in three steps

No rip-and-replace and no long project. Our team helps you at every step.

  1. 01

    Connect your domain

    Start a free trial and give Mindtime least-privilege access to your Google Workspace domain.

  2. 02

    Choose who to protect

    Select the users to back up. Most organisations protect everyone who handles business-critical data.

  3. 03

    Back up and restore

    Backups run automatically. Restore an email, a folder or larger sets of data, with help from our support team if you need it.

FAQ

Common questions

Does Google Workspace already back up my data?

Not in the way most organisations mean backup. Google Workspace is built for availability, with trash folders, version history and retention features. Those are not an independent backup you can restore from after deletion, malicious activity, misconfiguration or an account-level incident.

How can I back up Google Workspace?

With a dedicated third-party backup built for backup and recovery. Mindtime creates an independent copy of your Google Workspace data, so restoring a single email, a folder or larger sets of data is fast and predictable.

Why use Mindtime instead of Google's own options?

Independence. A separate copy means recovery doesn't depend on the environment where the incident happened, and the data stays in the Netherlands and Germany under EU law.

What counts as a user?

A user is one Google Workspace account you choose to protect. Someone who uses Gmail, Drive, Calendar and Contacts is usually counted once. Shared and service accounts depend on how your domain is set up.

Keep reading

Guides and related workloads

Related guides

All backup guides

Related workloads

  1. 01Microsoft 365 backupMicrosoft 365 backup that stays in the EU.
  2. 02Google Cloud backupGoogle Cloud backup Google can't reach.
  3. 03Endpoint backupEvery laptop, every location, backed up.
  4. ↑Backup as a ServiceThe full platform: every workload, the 3-2-1-1-0 rule and how Mindtime runs it for you.