Microsoft 365 backup
Microsoft 365 backup that stays in the EU
Microsoft secures the platform. Your data is your responsibility. Mindtime keeps an independent, immutable copy of Exchange, SharePoint, OneDrive and Teams in Dutch and German data centres.
Mindtime Microsoft 365 backup works with
- Best price and value
- Recover in minutes
- 100% GDPR compliant
In short
What is Microsoft 365 backup?
Microsoft 365 backup is an independent copy of your mailboxes, sites, files and Teams data, kept outside Microsoft. Microsoft keeps the service running; getting back deleted, encrypted or overwritten data is up to you. Mindtime backs it up automatically to immutable storage in the Netherlands and Germany.
- What we back up
- Exchange Online, SharePoint Online, OneDrive for Business and Teams
- Where it is stored
- Mindtime-owned infrastructure in the Netherlands and Germany, no hyperscalers
- Storage
- Unlimited, included
- How you restore
- One email, one file or a whole folder, or larger sets of data
The risk
The recycle bin is not a backup
Microsoft 365 follows a shared responsibility model. Native retention helps with small mistakes, not with ransomware, leavers or misconfiguration.
Shared
Your data, your job
Microsoft secures the platform and infrastructure. Protecting your data against deletion, ransomware and compliance gaps is up to you.
93 days
Then it is gone
SharePoint keeps deleted items in the recycle bin for up to 93 days. Exchange often keeps deleted items for 14 days by default, configurable up to 30.
Leavers
Accounts take data with them
When an employee leaves and their account is removed, their data can become unavailable after a grace period, unless it was kept elsewhere.
What's covered
Everything in your tenant
One backup for the four places your organisation keeps its work.
Mail
Exchange Online
- Mailboxes
Sites
SharePoint Online
- SharePoint sites
Files
OneDrive for Business
- Every user's OneDrive
Collaboration
Microsoft Teams
- Chats, channels and files
Plan and pricing
Mindtime Microsoft 365 backup
- One simple planFlat per-user price
- Long-term price lockYour price stays fixed for the licence period
- All inclusiveNo add-ons
Mindtime Microsoft 365
€3.50€3.50
Per user per month, billed annually
€360.00 per year for 10 users
Start a 7-day free trialEverything you need to secure your Microsoft 365. More than 250 users? Contact sales.
Others
€€€
- Unclear pricing
- Hidden charges
- Weak and incomplete security
The difference
Native retention vs. an independent backup
Native tools are a good first copy. An independent backup is the one you can still reach when the first copy is gone.
| Capability | Microsoft 365 native | Mindtime backup |
|---|---|---|
| Where the copy lives | Inside the same Microsoft tenant | Separate, on Mindtime-owned infrastructure in NL and DE |
| Deleted items | Recycle bins with time limits, up to 93 days | Kept for as long as your retention policy says |
| Changes by admins | Retention can be changed or overridden | Immutable: backups can't be changed or deleted |
| Leavers | Data can disappear after a grace period | Kept in the backup after the account is removed |
How it works
Up and running in three steps
No rip-and-replace and no long project. Our team helps you at every step.
- 01
Connect your tenant
Start a free trial and connect your Microsoft 365 tenant.
- 02
Choose who to protect
Select the users, sites and teams to back up. Most organisations protect everyone who handles business-critical data.
- 03
Back up and restore
Backups run automatically. Restore an email, a folder or larger sets of data, with help from our support team if you need it.
FAQ
Common questions
Does Microsoft 365 already back up my data?
Not in the way most organisations mean backup. Microsoft 365 is built for availability, with recycle bins, version history and retention features. Those are not an independent backup you can restore from after deletion, malicious activity, misconfiguration or a tenant-level incident.
What is the standard retention in Microsoft 365?
It depends on the workload and its configuration. Exchange Online often keeps deleted items for 14 days by default, configurable up to 30. SharePoint Online keeps deleted items in the recycle bin for up to 93 days.
Why use Mindtime instead of Microsoft's own backup options?
Independence. A separate copy means recovery doesn't depend on the environment where the incident happened, retention follows your own policy, and the data stays in the Netherlands and Germany under EU law.
What counts as a user?
A user is one Microsoft 365 account you choose to protect. Someone who uses Exchange, SharePoint and OneDrive is usually counted once. Shared mailboxes and service accounts depend on how your tenant is set up.
How many users should I back up?
All users who create or handle business-critical data. The one account you didn't protect is often the one you need during a recovery or a compliance request.
Keep reading
Guides and related workloads
Related guides
All backup guides
BackupDoes Microsoft 365 back up my data?Microsoft keeps the service running. What happens to your email, files and Teams data after a deletion or a ransomware attack is up to you.8 min read
BackupHow do you recover Microsoft 365 after a ransomware attack?Microsoft keeps your tenant available. Getting your mailboxes, files and Teams back to the moment before the attack is a different job, and it needs preparing in advance.8 min read
BackupWhat does a Microsoft 365 backup service in Europe give you?Eight practical reasons European organisations keep an independent copy of Exchange, OneDrive, SharePoint and Teams, and what to check before you choose a provider.7 min read