Backup for Google Workspace
Google Workspace does not automatically create a backup of your email, documents and Drive data. Here is what is genuinely at stake — and how to protect it in under an hour.
((GDPR (sector-dependent retention obligation)))
What is actually stored in Google Workspace?
Google Workspace is the daily operational backbone for many businesses, schools and non-profit organisations. What most users don't realise: all that data is not automatically protected against loss.
Typical data that lives in Google Workspace and can be lost:
- Gmail — all business email, contacts and calendar events
- Google Drive files — files and shared drives across the organisation
- Google Docs / Sheets / Slides — collaborative documents, spreadsheets and presentations
- Calendar data — meetings, bookings and calendar history
All of this data falls under GDPR (sector-dependent retention obligation), which means you must be able to reproduce it for sector-dependent.
Does Google Workspace automatically create a backup?
Google Workspace is cloud-based, so your data is safe — right? This is the most common misconception among businesses, schools and non-profit organisations.
Google guarantees that the platform runs, not that your data can be recovered after ransomware or errors.
Ransomware
Encrypts everything — including data synchronised via Google Workspace. Without an offline backup you have no clean recovery point.
Human error
A deleted record, an overwritten import or a mistaken bulk action — Google Workspace offers limited or no undo functionality after more than 30 days (Trash / Google Vault).
Google account suspension
A suspended Google Workspace account immediately blocks access to all data. Reinstatement can take days — and is not guaranteed for all cases.
How Mindtime protects Google Workspace data
Mindtime connects directly to Google Workspace via the Google Workspace API and OAuth 2.0 and creates continuous incremental backups.
| Scenario | Google Workspace alone | With Mindtime backup |
|---|---|---|
| Ransomware encrypts your data | x | ✓ |
| Employee deletes records | x | ✓ |
| Integration overwrites data | x | ✓ |
| Prove GDPR retention obligation | x | ✓ |
| Data on Dutch servers | Google datacentres (US / EU) | 100% Netherlands |
What if something goes wrong?
Imagine: it's Monday morning. Google Workspace is no longer showing data — ransomware spread via a phishing link in Gmail and deleted or encrypted all Google Drive files before Google's abuse detection triggered. What now?
Alert received
Mindtime automatically detects that something is wrong and sends an alert.
Choose a recovery point
Choose the moment before the attack. Every increment is saved.
Local recovery started
Recovery starts directly from the local copy. No waiting for a cloud download.
Operational
Your Google Workspace environment is running again. All email, documents and Drive data is intact.
Google Workspace and your retention obligation
Data you manage in Google Workspace typically falls under GDPR (sector-dependent retention obligation). That means you are legally required to retain those records for sector-dependent.
Mindtime stores all Google Workspace data exclusively on Dutch servers, fully within GDPR jurisdiction.
Mindtime is ISO 27001 certified and ISO 27001 where applicable.
Secure your Google Workspace data in five steps
Setup takes less than an hour. After that, the backup runs fully automatically.
Request a demo
We show you how Mindtime works for Google Workspace.
Install the Mindtime agent
The agent is installed on your server or workstation.
Configure the backup schedule
Set which data, how frequently and how long it is retained.
First backup + test recovery
We run a test recovery so you know it works.
Runs automatically
Mindtime runs fully automatically. We schedule a brief quarterly review.
Why businesses, schools and non-profit organisations choose Mindtime
100% on Dutch soil
Your data never leaves the Netherlands. Two redundant data centres within GDPR jurisdiction.
ISO 27001 + ISO 27001
Independently certified. Annual external audit on processes and security.
Hybrid backup: fast recovery
Local copy for fast recovery and cloud copy for disaster scenarios.
No vendor lock-in
Your data is always yours, in standard formats. You can switch or export at any time.
What is actually stored in Google Workspace?
Google Workspace is the daily operational backbone for many businesses, schools and non-profit organisations. What most users don't realise: all that data is not automatically protected against loss. Typical data that lives in Google Workspace: Gmail, Google Drive files, Google Docs / Sheets / Slides and Calendar data. All of this falls under GDPR (sector-dependent retention obligation), meaning you must be able to reproduce it for sector-dependent — even after ransomware, a fire or human error.
Does Google Workspace automatically create a backup?
Google Workspace is cloud-based, so your data is safe — right? This is the most common misconception among businesses, schools and non-profit organisations. Google Workspace offers high availability — meaning the software is almost always online. But availability is not the same as a backup. Google guarantees that the platform runs, not that your data can be recovered after a ransomware attack, a deleted account or an integration error.
Ransomware
Encrypts everything — including data in Google Workspace. Without an offline backup you have no clean recovery point.
Human error
A deleted record or bulk import error — Google Workspace offers limited undo after 30 days (Trash / Google Vault).
Google account suspension
A suspended Google Workspace account immediately blocks access to all data. Reinstatement can take days — and is not guaranteed for all cases.
How Mindtime protects Google Workspace data
Mindtime connects directly to Google Workspace via the Google Workspace API and OAuth 2.0 and creates continuous incremental backups — in the background, with no action required on your part. Your data is stored on 100% Dutch servers, fully GDPR-compliant.
| Ransomware encrypts your data | ✗ No recovery | ✓ Restore from pre-attack snapshot |
| Employee deletes records | ✗ Limited undo window | ✓ Record-level recovery |
| Integration overwrites data | ✗ Cannot be undone | ✓ Restore from any point in time |
| GDPR retention obligation | ✗ No audit trail backup | ✓ Point-in-time restore + report |
| Data on Dutch servers | ✗ Google datacentres (US / EU) | ✓ 100% Netherlands |
What if something goes wrong?
Imagine: it's Monday morning. An employee notices that Google Workspace is no longer showing data — ransomware spread via a phishing link in Gmail and deleted or encrypted all Google Drive files before Google's abuse detection triggered. What now? With Mindtime you are back up and running within 2–4 hours.
Alert received — within minutes
Mindtime automatically detects the problem and sends an alert.
Choose a recovery point — to the minute
Select the moment before the attack in the Mindtime dashboard.
Local recovery started — quickly available
Recovery begins immediately from the local copy — no waiting for a cloud download.
Operational — within 2–4 hours
Your Google Workspace environment is running again. All email, documents and Drive data intact. No ransom paid.
Retention obligation for Google Workspace
Data in Google Workspace typically falls under GDPR (sector-dependent retention obligation). That means you are legally required to retain records for sector-dependent and to be able to reproduce them during an audit or legal request. Mindtime configures the correct retention period automatically and stores all data on exclusively Dutch servers — fully within GDPR jurisdiction. Mindtime is ISO 27001 certified — independently verified, not self-declared.
Secure your Google Workspace data in five steps
Setting up backup for Google Workspace takes less than an hour. After that, the backup runs fully automatically in the background — no manual actions, no maintenance burden.
Request a free demo
We show you how Mindtime works for Google Workspace — including the integration for your specific environment.
Install the Mindtime agent
The agent is installed on the server or workstation where Google Workspace is running. Average: 20 minutes.
Configure the backup schedule
Set which data, how frequently and how long — aligned to your sector-dependent retention obligation.
First backup + test recovery
The first full backup starts immediately. We run a test recovery together so you know it works before you ever need it.
Runs automatically — quarterly review
Mindtime runs fully automatically. Monthly backup reports and a brief quarterly review to keep scope up to date.
Why businesses, schools and non-profit organisations choose Mindtime
Here is why businesses, schools and non-profit organisations choose Mindtime for backup of Google Workspace — and why we are different from generic cloud backup solutions.
- ISO 27001
- NEN 7510
- GDPR-compliant
- Dutch servers
🇳🇱 100% Dutch servers
Your data never leaves the Netherlands. Two redundant data centres — fully GDPR-compliant. No US law exposure.
ISO 27001 + ISO 27001
Independently certified. Annual external audit on processes, systems and security.
⚡ Hybrid backup: fast recovery
Local copy for fast recovery (hours, not days). Cloud copy for disaster scenarios.
No vendor lock-in
Your data is always yours, in standard formats. Switch or export at any time.
Frequently asked questions about backup for Google Workspace
Have a different question? Ask us directly.
Does Google Workspace automatically create a backup?
Google Workspace offers high availability, but that is not the same as a backup. Google Vault is an archive tool, not a backup — it does not protect against ransomware or admin deletion of the entire account. Mindtime adds an independent, immutable copy.
How long does setup take?
Installation and configuration takes under an hour on average. After the first full backup, all incrementals run automatically.
What does backup for Google Workspace cost?
The price depends on data volume and retention window. We provide a tailored quote after a short intake.
What happens when I want to recover data?
Choose the recovery point in the Mindtime dashboard — to the minute. Recover a file, folder or the complete environment. Average: 2–4 hours.
Is Mindtime compliant with GDPR (sector-dependent retention obligation)?
Yes. ISO 27001 certified, exclusively Dutch data centres, retention configured for sector-dependent under GDPR (sector-dependent retention obligation).
Does Mindtime also work with Microsoft 365 and SharePoint?
Yes. Mindtime works across your complete IT environment — not just Google Workspace. See also: backup for Microsoft 365 and backup for SharePoint.
Protect your Google Workspace data today
ISO 27001 certified · 100% Dutch servers · Operational within one hour · No vendor lock-in
Free and no obligation. Average setup time: < 1 hour.