Backup for Kleos
Kleos does not automatically create a backup of your client files and case records. Here is what is genuinely at stake — and how to protect it in under an hour.
((Dutch Advocates Act (Advocatenwet) — 7–10 years + GDPR))
What is actually stored in Kleos?
Kleos is the daily operational backbone for many law firms and legal practitioners. What most users don't realise: all that data is not automatically protected against loss.
Typical data that lives in Kleos and can be lost:
- case files — complete case dossiers per client including all documents
- court documents — court submissions, judgements and procedural documents
- client correspondence — all client emails and letters archived per matter
- time registrations — billable hours and cost registrations per case
All of this data falls under Dutch Advocates Act (Advocatenwet) — 7–10 years + GDPR, which means you must be able to reproduce it for 7–10 years.
Does Kleos automatically create a backup?
Kleos is cloud-based, so your data is safe — right? This is the most common misconception among law firms and legal practitioners.
Wolters Kluwer guarantees that the platform runs, not that your data can be recovered after ransomware or errors.
Ransomware
Encrypts everything — including data synchronised via Kleos. Without an offline backup you have no clean recovery point.
Human error
A deleted record, an overwritten import or a mistaken bulk action — Kleos offers limited or no undo functionality after more than limited.
Ransomware during a court deadline
A ransomware attack timed before a deadline can block access to case files at the critical moment — with potentially irreversible consequences for the client.
How Mindtime protects Kleos data
Mindtime connects directly to Kleos via a local agent combined with the Kleos database and creates continuous incremental backups.
| Scenario | Kleos alone | With Mindtime backup |
|---|---|---|
| Ransomware encrypts your data | x | ✓ |
| Employee deletes records | x | ✓ |
| Integration overwrites data | x | ✓ |
| Prove GDPR retention obligation | x | ✓ |
| Data on Dutch servers | Wolters Kluwer cloud (EU) | 100% Netherlands |
What if something goes wrong?
Imagine: it's Monday morning. Kleos is no longer showing data — ransomware encrypted the law firm's server two days before a court deadline, blocking access to the entire case file. What now?
Alert received
Mindtime automatically detects that something is wrong and sends an alert.
Choose a recovery point
Choose the moment before the attack. Every increment is saved.
Local recovery started
Recovery starts directly from the local copy. No waiting for a cloud download.
Operational
Your Kleos environment is running again. All client files and case records is intact.
Kleos and your retention obligation
Data you manage in Kleos typically falls under Dutch Advocates Act (Advocatenwet) — 7–10 years + GDPR. That means you are legally required to retain those records for 7–10 years.
Mindtime stores all Kleos data exclusively on Dutch servers, fully within GDPR jurisdiction.
Mindtime is ISO 27001 certified and ISO 27001 where applicable.
Secure your Kleos data in five steps
Setup takes less than an hour. After that, the backup runs fully automatically.
Request a demo
We show you how Mindtime works for Kleos.
Install the Mindtime agent
The agent is installed on your server or workstation.
Configure the backup schedule
Set which data, how frequently and how long it is retained.
First backup + test recovery
We run a test recovery so you know it works.
Runs automatically
Mindtime runs fully automatically. We schedule a brief quarterly review.
Why law firms and legal practitioners choose Mindtime
100% on Dutch soil
Your data never leaves the Netherlands. Two redundant data centres within GDPR jurisdiction.
ISO 27001 + ISO 27001
Independently certified. Annual external audit on processes and security.
Hybrid backup: fast recovery
Local copy for fast recovery and cloud copy for disaster scenarios.
No vendor lock-in
Your data is always yours, in standard formats. You can switch or export at any time.
What is actually stored in Kleos?
Kleos is the daily operational backbone for many law firms and legal practitioners. What most users don't realise: all that data is not automatically protected against loss. Typical data that lives in Kleos: case files, court documents, client correspondence and time registrations. All of this falls under Dutch Advocates Act (Advocatenwet) — 7–10 years + GDPR, meaning you must be able to reproduce it for 7–10 years — even after ransomware, a fire or human error.
Does Kleos automatically create a backup?
Kleos is cloud-based, so your data is safe — right? This is the most common misconception among law firms and legal practitioners. Kleos offers high availability — meaning the software is almost always online. But availability is not the same as a backup. Wolters Kluwer guarantees that the platform runs, not that your data can be recovered after a ransomware attack, a deleted account or an integration error.
Ransomware
Encrypts everything — including data in Kleos. Without an offline backup you have no clean recovery point.
Human error
A deleted record or bulk import error — Kleos offers limited undo after limited.
Ransomware during a court deadline
A ransomware attack timed before a deadline can block access to case files at the critical moment — with potentially irreversible consequences for the client.
How Mindtime protects Kleos data
Mindtime connects directly to Kleos via a local agent combined with the Kleos database and creates continuous incremental backups — in the background, with no action required on your part. Your data is stored on 100% Dutch servers, fully GDPR-compliant.
| Ransomware encrypts your data | ✗ No recovery | ✓ Restore from pre-attack snapshot |
| Employee deletes records | ✗ Limited undo window | ✓ Record-level recovery |
| Integration overwrites data | ✗ Cannot be undone | ✓ Restore from any point in time |
| GDPR retention obligation | ✗ No audit trail backup | ✓ Point-in-time restore + report |
| Data on Dutch servers | ✗ Wolters Kluwer cloud (EU) | ✓ 100% Netherlands |
What if something goes wrong?
Imagine: it's Monday morning. An employee notices that Kleos is no longer showing data — ransomware encrypted the law firm's server two days before a court deadline, blocking access to the entire case file. What now? With Mindtime you are back up and running within 2–4 hours.
Alert received — within minutes
Mindtime automatically detects the problem and sends an alert.
Choose a recovery point — to the minute
Select the moment before the attack in the Mindtime dashboard.
Local recovery started — quickly available
Recovery begins immediately from the local copy — no waiting for a cloud download.
Operational — within 2–4 hours
Your Kleos environment is running again. All client files and case records intact. No ransom paid.
Retention obligation for Kleos
Data in Kleos typically falls under Dutch Advocates Act (Advocatenwet) — 7–10 years + GDPR. That means you are legally required to retain records for 7–10 years and to be able to reproduce them during an audit or legal request. Mindtime configures the correct retention period automatically and stores all data on exclusively Dutch servers — fully within GDPR jurisdiction. Mindtime is ISO 27001 certified — independently verified, not self-declared.
Secure your Kleos data in five steps
Setting up backup for Kleos takes less than an hour. After that, the backup runs fully automatically in the background — no manual actions, no maintenance burden.
Request a free demo
We show you how Mindtime works for Kleos — including the integration for your specific environment.
Install the Mindtime agent
The agent is installed on the server or workstation where Kleos is running. Average: 20 minutes.
Configure the backup schedule
Set which data, how frequently and how long — aligned to your 7–10 years retention obligation.
First backup + test recovery
The first full backup starts immediately. We run a test recovery together so you know it works before you ever need it.
Runs automatically — quarterly review
Mindtime runs fully automatically. Monthly backup reports and a brief quarterly review to keep scope up to date.
Why law firms and legal practitioners choose Mindtime
Here is why law firms and legal practitioners choose Mindtime for backup of Kleos — and why we are different from generic cloud backup solutions.
- ISO 27001
- NEN 7510
- GDPR-compliant
- Dutch servers
🇳🇱 100% Dutch servers
Your data never leaves the Netherlands. Two redundant data centres — fully GDPR-compliant. No US law exposure.
ISO 27001 + ISO 27001
Independently certified. Annual external audit on processes, systems and security.
⚡ Hybrid backup: fast recovery
Local copy for fast recovery (hours, not days). Cloud copy for disaster scenarios.
No vendor lock-in
Your data is always yours, in standard formats. Switch or export at any time.
Frequently asked questions about backup for Kleos
Have a different question? Ask us directly.
Does Kleos automatically create a backup?
Kleos offers high availability, but that is not the same as a backup. Kleos provides platform availability but does not include an independent backup per firm — loss of case files during a court deadline can have serious legal consequences. Mindtime adds an independent, immutable copy.
How long does setup take?
Installation and configuration takes under an hour on average. After the first full backup, all incrementals run automatically.
What does backup for Kleos cost?
The price depends on data volume and retention window. We provide a tailored quote after a short intake.
What happens when I want to recover data?
Choose the recovery point in the Mindtime dashboard — to the minute. Recover a file, folder or the complete environment. Average: 2–4 hours.
Is Mindtime compliant with Dutch Advocates Act (Advocatenwet) — 7–10 years + GDPR?
Yes. ISO 27001 certified, exclusively Dutch data centres, retention configured for 7–10 years under Dutch Advocates Act (Advocatenwet) — 7–10 years + GDPR.
Does Mindtime also work with Ynota and Salesforce?
Yes. Mindtime works across your complete IT environment — not just Kleos. See also: backup for Ynota and backup for Salesforce.
Protect your Kleos data today
ISO 27001 certified · 100% Dutch servers · Operational within one hour · No vendor lock-in
Free and no obligation. Average setup time: < 1 hour.