Backup for SharePoint
SharePoint does not automatically create a backup of your documents and corporate records. Here is what is genuinely at stake — and how to protect it in under an hour.
((GDPR + Dutch Archives Act (10–75 years for certain records)))
What is actually stored in SharePoint?
SharePoint is the daily operational backbone for many organisations using Microsoft 365 for document management. What most users don't realise: all that data is not automatically protected against loss.
Typical data that lives in SharePoint and can be lost:
- document libraries — all documents organised in SharePoint libraries
- project files — project archives and deliverables per team
- intranet pages — intranet pages, news items and corporate knowledge base
- workflow histories — approval trails and automated workflow logs
All of this data falls under GDPR + Dutch Archives Act (10–75 years for certain records), which means you must be able to reproduce it for 10–75 years.
Does SharePoint automatically create a backup?
SharePoint is cloud-based, so your data is safe — right? This is the most common misconception among organisations using Microsoft 365 for document management.
Microsoft guarantees that the platform runs, not that your data can be recovered after ransomware or errors.
Ransomware
Encrypts everything — including data synchronised via SharePoint. Without an offline backup you have no clean recovery point.
Human error
A deleted record, an overwritten import or a mistaken bulk action — SharePoint offers limited or no undo functionality after more than 93 days (SharePoint Recycle Bin).
SharePoint site deletion
Deleting a SharePoint site — accidentally or via a departing admin — removes all documents. After 93 days the recycle bin is emptied automatically.
How Mindtime protects SharePoint data
Mindtime connects directly to SharePoint via the SharePoint REST API / Microsoft Graph and creates continuous incremental backups.
| Scenario | SharePoint alone | With Mindtime backup |
|---|---|---|
| Ransomware encrypts your data | x | ✓ |
| Employee deletes records | x | ✓ |
| Integration overwrites data | x | ✓ |
| Prove GDPR retention obligation | x | ✓ |
| Data on Dutch servers | Microsoft datacentres (EU) | 100% Netherlands |
What if something goes wrong?
Imagine: it's Monday morning. SharePoint is no longer showing data — ransomware encrypted an entire SharePoint document library after gaining access via a compromised sync client. What now?
Alert received
Mindtime automatically detects that something is wrong and sends an alert.
Choose a recovery point
Choose the moment before the attack. Every increment is saved.
Local recovery started
Recovery starts directly from the local copy. No waiting for a cloud download.
Operational
Your SharePoint environment is running again. All documents and corporate records is intact.
SharePoint and your retention obligation
Data you manage in SharePoint typically falls under GDPR + Dutch Archives Act (10–75 years for certain records). That means you are legally required to retain those records for 10–75 years.
Mindtime stores all SharePoint data exclusively on Dutch servers, fully within GDPR jurisdiction.
Mindtime is ISO 27001 certified and ISO 27001 where applicable.
Secure your SharePoint data in five steps
Setup takes less than an hour. After that, the backup runs fully automatically.
Request a demo
We show you how Mindtime works for SharePoint.
Install the Mindtime agent
The agent is installed on your server or workstation.
Configure the backup schedule
Set which data, how frequently and how long it is retained.
First backup + test recovery
We run a test recovery so you know it works.
Runs automatically
Mindtime runs fully automatically. We schedule a brief quarterly review.
Why organisations using Microsoft 365 for document management choose Mindtime
100% on Dutch soil
Your data never leaves the Netherlands. Two redundant data centres within GDPR jurisdiction.
ISO 27001 + ISO 27001
Independently certified. Annual external audit on processes and security.
Hybrid backup: fast recovery
Local copy for fast recovery and cloud copy for disaster scenarios.
No vendor lock-in
Your data is always yours, in standard formats. You can switch or export at any time.
What is actually stored in SharePoint?
SharePoint is the daily operational backbone for many organisations using Microsoft 365 for document management. What most users don't realise: all that data is not automatically protected against loss. Typical data that lives in SharePoint: document libraries, project files, intranet pages and workflow histories. All of this falls under GDPR + Dutch Archives Act (10–75 years for certain records), meaning you must be able to reproduce it for 10–75 years — even after ransomware, a fire or human error.
Does SharePoint automatically create a backup?
SharePoint is cloud-based, so your data is safe — right? This is the most common misconception among organisations using Microsoft 365 for document management. SharePoint offers high availability — meaning the software is almost always online. But availability is not the same as a backup. Microsoft guarantees that the platform runs, not that your data can be recovered after a ransomware attack, a deleted account or an integration error.
Ransomware
Encrypts everything — including data in SharePoint. Without an offline backup you have no clean recovery point.
Human error
A deleted record or bulk import error — SharePoint offers limited undo after 93 days (SharePoint Recycle Bin).
SharePoint site deletion
Deleting a SharePoint site — accidentally or via a departing admin — removes all documents. After 93 days the recycle bin is emptied automatically.
How Mindtime protects SharePoint data
Mindtime connects directly to SharePoint via the SharePoint REST API / Microsoft Graph and creates continuous incremental backups — in the background, with no action required on your part. Your data is stored on 100% Dutch servers, fully GDPR-compliant.
| Ransomware encrypts your data | ✗ No recovery | ✓ Restore from pre-attack snapshot |
| Employee deletes records | ✗ Limited undo window | ✓ Record-level recovery |
| Integration overwrites data | ✗ Cannot be undone | ✓ Restore from any point in time |
| GDPR retention obligation | ✗ No audit trail backup | ✓ Point-in-time restore + report |
| Data on Dutch servers | ✗ Microsoft datacentres (EU) | ✓ 100% Netherlands |
What if something goes wrong?
Imagine: it's Monday morning. An employee notices that SharePoint is no longer showing data — ransomware encrypted an entire SharePoint document library after gaining access via a compromised sync client. What now? With Mindtime you are back up and running within 2–4 hours.
Alert received — within minutes
Mindtime automatically detects the problem and sends an alert.
Choose a recovery point — to the minute
Select the moment before the attack in the Mindtime dashboard.
Local recovery started — quickly available
Recovery begins immediately from the local copy — no waiting for a cloud download.
Operational — within 2–4 hours
Your SharePoint environment is running again. All documents and corporate records intact. No ransom paid.
Retention obligation for SharePoint
Data in SharePoint typically falls under GDPR + Dutch Archives Act (10–75 years for certain records). That means you are legally required to retain records for 10–75 years and to be able to reproduce them during an audit or legal request. Mindtime configures the correct retention period automatically and stores all data on exclusively Dutch servers — fully within GDPR jurisdiction. Mindtime is ISO 27001 certified — independently verified, not self-declared.
Secure your SharePoint data in five steps
Setting up backup for SharePoint takes less than an hour. After that, the backup runs fully automatically in the background — no manual actions, no maintenance burden.
Request a free demo
We show you how Mindtime works for SharePoint — including the integration for your specific environment.
Install the Mindtime agent
The agent is installed on the server or workstation where SharePoint is running. Average: 20 minutes.
Configure the backup schedule
Set which data, how frequently and how long — aligned to your 10–75 years retention obligation.
First backup + test recovery
The first full backup starts immediately. We run a test recovery together so you know it works before you ever need it.
Runs automatically — quarterly review
Mindtime runs fully automatically. Monthly backup reports and a brief quarterly review to keep scope up to date.
Why organisations using Microsoft 365 for document management choose Mindtime
Here is why organisations using Microsoft 365 for document management choose Mindtime for backup of SharePoint — and why we are different from generic cloud backup solutions.
- ISO 27001
- NEN 7510
- GDPR-compliant
- Dutch servers
🇳🇱 100% Dutch servers
Your data never leaves the Netherlands. Two redundant data centres — fully GDPR-compliant. No US law exposure.
ISO 27001 + ISO 27001
Independently certified. Annual external audit on processes, systems and security.
⚡ Hybrid backup: fast recovery
Local copy for fast recovery (hours, not days). Cloud copy for disaster scenarios.
No vendor lock-in
Your data is always yours, in standard formats. Switch or export at any time.
Frequently asked questions about backup for SharePoint
Have a different question? Ask us directly.
Does SharePoint automatically create a backup?
SharePoint offers high availability, but that is not the same as a backup. SharePoint's recycle bin retains deleted items for a maximum of 93 days — beyond that recovery is impossible without an independent backup. Mindtime adds an independent, immutable copy.
How long does setup take?
Installation and configuration takes under an hour on average. After the first full backup, all incrementals run automatically.
What does backup for SharePoint cost?
The price depends on data volume and retention window. We provide a tailored quote after a short intake.
What happens when I want to recover data?
Choose the recovery point in the Mindtime dashboard — to the minute. Recover a file, folder or the complete environment. Average: 2–4 hours.
Is Mindtime compliant with GDPR + Dutch Archives Act (10–75 years for certain records)?
Yes. ISO 27001 certified, exclusively Dutch data centres, retention configured for 10–75 years under GDPR + Dutch Archives Act (10–75 years for certain records).
Does Mindtime also work with Microsoft 365 and Google Workspace?
Yes. Mindtime works across your complete IT environment — not just SharePoint. See also: backup for Microsoft 365 and backup for Google Workspace.
Protect your SharePoint data today
ISO 27001 certified · 100% Dutch servers · Operational within one hour · No vendor lock-in
Free and no obligation. Average setup time: < 1 hour.