Backup for Procore
Procore does not automatically create a backup of your project documentation and contracts. Here is what is genuinely at stake — and how to protect it in under an hour.
((VCA + GDPR — 10-year project retention))
What is actually stored in Procore?
Procore is the daily operational backbone for many contractors, project developers and construction firms. What most users don't realise: all that data is not automatically protected against loss.
Typical data that lives in Procore and can be lost:
- project documents — all project documents, drawings and specifications
- RFIs — requests for information with responses and decision trail
- punch lists — defect lists and inspection records
- subcontractor contracts — subcontractor agreements, scopes of work and change orders
All of this data falls under VCA + GDPR — 10-year project retention, which means you must be able to reproduce it for 10 years.
Does Procore automatically create a backup?
Procore is cloud-based, so your data is safe — right? This is the most common misconception among contractors, project developers and construction firms.
Procore Technologies guarantees that the platform runs, not that your data can be recovered after ransomware or errors.
Ransomware
Encrypts everything — including data synchronised via Procore. Without an offline backup you have no clean recovery point.
Human error
A deleted record, an overwritten import or a mistaken bulk action — Procore offers limited or no undo functionality after more than no standard undo function.
Cloud data sovereignty risk (US-hosted)
Procore is a US company. Project data hosted on Procore's US cloud is subject to US law, which can conflict with GDPR requirements for European construction projects.
How Mindtime protects Procore data
Mindtime connects directly to Procore via the Procore REST API and creates continuous incremental backups.
| Scenario | Procore alone | With Mindtime backup |
|---|---|---|
| Ransomware encrypts your data | x | ✓ |
| Employee deletes records | x | ✓ |
| Integration overwrites data | x | ✓ |
| Prove GDPR retention obligation | x | ✓ |
| Data on Dutch servers | Procore cloud (US) | 100% Netherlands |
What if something goes wrong?
Imagine: it's Monday morning. Procore is no longer showing data — ransomware encrypted the contractor's project management server, destroying years of project documentation and subcontractor correspondence. What now?
Alert received
Mindtime automatically detects that something is wrong and sends an alert.
Choose a recovery point
Choose the moment before the attack. Every increment is saved.
Local recovery started
Recovery starts directly from the local copy. No waiting for a cloud download.
Operational
Your Procore environment is running again. All project documentation and contracts is intact.
Procore and your retention obligation
Data you manage in Procore typically falls under VCA + GDPR — 10-year project retention. That means you are legally required to retain those records for 10 years.
Mindtime stores all Procore data exclusively on Dutch servers, fully within GDPR jurisdiction.
Mindtime is ISO 27001 certified and ISO 27001 where applicable.
Secure your Procore data in five steps
Setup takes less than an hour. After that, the backup runs fully automatically.
Request a demo
We show you how Mindtime works for Procore.
Install the Mindtime agent
The agent is installed on your server or workstation.
Configure the backup schedule
Set which data, how frequently and how long it is retained.
First backup + test recovery
We run a test recovery so you know it works.
Runs automatically
Mindtime runs fully automatically. We schedule a brief quarterly review.
Why contractors, project developers and construction firms choose Mindtime
100% on Dutch soil
Your data never leaves the Netherlands. Two redundant data centres within GDPR jurisdiction.
ISO 27001 + ISO 27001
Independently certified. Annual external audit on processes and security.
Hybrid backup: fast recovery
Local copy for fast recovery and cloud copy for disaster scenarios.
No vendor lock-in
Your data is always yours, in standard formats. You can switch or export at any time.
What is actually stored in Procore?
Procore is the daily operational backbone for many contractors, project developers and construction firms. What most users don't realise: all that data is not automatically protected against loss. Typical data that lives in Procore: project documents, RFIs, punch lists and subcontractor contracts. All of this falls under VCA + GDPR — 10-year project retention, meaning you must be able to reproduce it for 10 years — even after ransomware, a fire or human error.
Does Procore automatically create a backup?
Procore is cloud-based, so your data is safe — right? This is the most common misconception among contractors, project developers and construction firms. Procore offers high availability — meaning the software is almost always online. But availability is not the same as a backup. Procore Technologies guarantees that the platform runs, not that your data can be recovered after a ransomware attack, a deleted account or an integration error.
Ransomware
Encrypts everything — including data in Procore. Without an offline backup you have no clean recovery point.
Human error
A deleted record or bulk import error — Procore offers limited undo after no standard undo function.
Cloud data sovereignty risk (US-hosted)
Procore is a US company. Project data hosted on Procore's US cloud is subject to US law, which can conflict with GDPR requirements for European construction projects.
How Mindtime protects Procore data
Mindtime connects directly to Procore via the Procore REST API and creates continuous incremental backups — in the background, with no action required on your part. Your data is stored on 100% Dutch servers, fully GDPR-compliant.
| Ransomware encrypts your data | ✗ No recovery | ✓ Restore from pre-attack snapshot |
| Employee deletes records | ✗ Limited undo window | ✓ Record-level recovery |
| Integration overwrites data | ✗ Cannot be undone | ✓ Restore from any point in time |
| GDPR retention obligation | ✗ No audit trail backup | ✓ Point-in-time restore + report |
| Data on Dutch servers | ✗ Procore cloud (US) | ✓ 100% Netherlands |
What if something goes wrong?
Imagine: it's Monday morning. An employee notices that Procore is no longer showing data — ransomware encrypted the contractor's project management server, destroying years of project documentation and subcontractor correspondence. What now? With Mindtime you are back up and running within 2–4 hours.
Alert received — within minutes
Mindtime automatically detects the problem and sends an alert.
Choose a recovery point — to the minute
Select the moment before the attack in the Mindtime dashboard.
Local recovery started — quickly available
Recovery begins immediately from the local copy — no waiting for a cloud download.
Operational — within 2–4 hours
Your Procore environment is running again. All project documentation and contracts intact. No ransom paid.
Retention obligation for Procore
Data in Procore typically falls under VCA + GDPR — 10-year project retention. That means you are legally required to retain records for 10 years and to be able to reproduce them during an audit or legal request. Mindtime configures the correct retention period automatically and stores all data on exclusively Dutch servers — fully within GDPR jurisdiction. Mindtime is ISO 27001 certified — independently verified, not self-declared.
Secure your Procore data in five steps
Setting up backup for Procore takes less than an hour. After that, the backup runs fully automatically in the background — no manual actions, no maintenance burden.
Request a free demo
We show you how Mindtime works for Procore — including the integration for your specific environment.
Install the Mindtime agent
The agent is installed on the server or workstation where Procore is running. Average: 20 minutes.
Configure the backup schedule
Set which data, how frequently and how long — aligned to your 10 years retention obligation.
First backup + test recovery
The first full backup starts immediately. We run a test recovery together so you know it works before you ever need it.
Runs automatically — quarterly review
Mindtime runs fully automatically. Monthly backup reports and a brief quarterly review to keep scope up to date.
Why contractors, project developers and construction firms choose Mindtime
Here is why contractors, project developers and construction firms choose Mindtime for backup of Procore — and why we are different from generic cloud backup solutions.
- ISO 27001
- NEN 7510
- GDPR-compliant
- Dutch servers
🇳🇱 100% Dutch servers
Your data never leaves the Netherlands. Two redundant data centres — fully GDPR-compliant. No US law exposure.
ISO 27001 + ISO 27001
Independently certified. Annual external audit on processes, systems and security.
⚡ Hybrid backup: fast recovery
Local copy for fast recovery (hours, not days). Cloud copy for disaster scenarios.
No vendor lock-in
Your data is always yours, in standard formats. Switch or export at any time.
Frequently asked questions about backup for Procore
Have a different question? Ask us directly.
Does Procore automatically create a backup?
Procore offers high availability, but that is not the same as a backup. Procore provides availability on their US cloud but does not include an independent backup for European companies — GDPR sovereignty is an increasing concern. Mindtime adds an independent, immutable copy.
How long does setup take?
Installation and configuration takes under an hour on average. After the first full backup, all incrementals run automatically.
What does backup for Procore cost?
The price depends on data volume and retention window. We provide a tailored quote after a short intake.
What happens when I want to recover data?
Choose the recovery point in the Mindtime dashboard — to the minute. Recover a file, folder or the complete environment. Average: 2–4 hours.
Is Mindtime compliant with VCA + GDPR — 10-year project retention?
Yes. ISO 27001 certified, exclusively Dutch data centres, retention configured for 10 years under VCA + GDPR — 10-year project retention.
Does Mindtime also work with Revit and Adobe Creative Cloud?
Yes. Mindtime works across your complete IT environment — not just Procore. See also: backup for Revit and backup for Adobe Creative Cloud.
Protect your Procore data today
ISO 27001 certified · 100% Dutch servers · Operational within one hour · No vendor lock-in
Free and no obligation. Average setup time: < 1 hour.